Gym Membership Agreement

Effective Date: September 10, 2025

Company: SOMA GYMNASTIRIO L.P.

Contact: info@somawellnessproject.gr

GYM SERVICES AGREEMENT

This agreement is concluded between the Gym and the Member and produces its legal effects and is binding on both Parties from and through its acceptance by the Member in the special option titled “As a Member, I have studied, understood and fully agree to the terms and content of the Agreement with the Gym” located on the Gym’s website http://186.240.154.201/.

The Gym has been legally established and operates under Greek law which regulates the establishment and operation of Gym businesses.

Article 1 Object of the contract

This agreement concerns the Member’s use of the services, facilities and equipment of the Gym, on the days and hours provided according to the training program the Member has purchased. The training programs provided by the Gym are included in the corresponding table on the Gym’s website http://186.240.154.201/.

Article 2 New Member Registration

This service agreement between the Gym and the Member is drawn up upon its signing, which implies the mutual acceptance by the parties of the terms described therein. The Member is obliged to immediately inform the Gym in case of any change in their personal details. Registration is permitted only for adults. The registration of a minor as a Member, as well as the renewal of a subscription, is possible only by the person exercising parental responsibility, who signs this agreement, including its annexes, in the name and on behalf of the minor. Every Member is obliged upon registration to provide a medical certificate from a Pathologist or Cardiologist and the minor Member from a Pediatrician or Family Doctor, certifying their ability for physical exercise in the programs offered by the Gym. A corresponding certificate must be submitted every twelve (12) months. It is noted that for pregnant women a medical certificate from their gynecologist is required, certifying their ability to exercise. In case of non-submission of the above medical certificates within seven (7) days from the activation of the Member’s subscription, the Gym reserves the right not to allow the Member’s entry into it, until their submission. In addition, the Member, by this agreement, expressly and responsibly assures the Gym that they are in good physical condition, enjoy excellent health and exercise at their own risk.

The registration of the new Member is initially carried out electronically, through the Gym’s website http://186.240.154.201/. The new member follows the steps on the above website and after reading and accepting the Terms of Use, the Privacy Policy and this agreement, proceeds with their electronic registration, which is completed by the Member submitting the aforementioned medical certificates (where required) to the Gym’s Secretariat. The Gym issues a unique Membership Card to each new Member.

Once the Member completes his registration, he now has the ability to, by visiting the Gym’s website http://186.240.154.201/, purchase the training package which meets his needs each time and, subsequently, schedule, again electronically, the days and hours for his training in the Gym’s facilities.

The detailed and complete information of the Member regarding the services provided, the Terms and Conditions of Registration, the Privacy Policy, the obligations of the Parties, the terms of this agreement, the subscriptions and generally every issue concerning the Member’s relationship with the Gym, has been provided to the Member both electronically, through the Gym’s website http://186.240.154.201/, where the Terms and Conditions of Registration, the Privacy Policy and this agreement have been posted electronically, as well as orally by the Gym’s secretariat and from the relevant printed material provided to them, for which the Member expressly states that they have received full and detailed knowledge and accepts them unconditionally in their entirety.

Article 3 Services Provided

The services provided by the Gym are the following: Pilates, Strength, Cardio and Nutrition (Nutritionist Services)
Purchases concern training packages with training units (credits), where one (1) unit corresponds to one (1) training session.
The Member schedules their training by consuming the training units (credits) they have previously purchased and possess.

The training units (credits) purchased by the Member have a limited duration, after which they are cancelled if not consumed/used by the Member in the meantime. Specifically, the validity period of the training units (credits) is strictly thirty (30) calendar days from the consumption of the first training unit of the training package purchased by the Member. Training units (credits), if they expire/are cancelled, are not reactivated, not refunded, and not extended.

Training packages and units (credits) are personal, non-transferable and non-refundable, subject to the provisions of Articles 9, 10 and 11 below.

The terms and conditions of the sessions or training packages and their cost are described in detail in the gym’s price list, on the website http://186.240.154.201/ for which the Member has received knowledge and accepts unconditionally.

Article 4 Subscriptions – Cost

The cost of the respective subscriptions, sessions and training packages for each service provided, as well as any discounts thereon, is stated in the Gym’s price list, on the website http://186.240.154.201/ which is disclosed to the Member during their information, as well as during their registration. It is noted that any trial training takes place before the acceptance of this agreement and constitutes a free service. The subscription payment can be made at the Gym’s premises, either in cash or by charging a credit/debit card. By accepting this agreement, the Member’s acceptance of the financial price of the subscription as fair, reasonable, and proportionate to the services provided is irrefutably presumed.

Article 5 Terms of contract execution

The commencement of the execution of this agreement is possible with its acceptance on the official website of the Gym http://186.240.154.201/. The acceptance of this agreement by the Member is equivalent to its signing by the Member and by the Gym. From and through the acceptance of this agreement, its terms are activated, this agreement produces its full legal effects and the rights and obligations of both contracting parties, both the Member and the Gym, are activated.
The agreed services are provided exclusively to Members who have completed their registration as above and have remaining units (credits) in their individual account and not to a third party, exclusively at the aforementioned Gym facilities and in accordance with the terms described in this agreement. The agreed services are provided during the Gym’s operating days and hours and according to its schedule, which is, on the one hand, disclosed to the Member before the acceptance of this agreement, and on the other hand, is posted at the Gym’s reception and on its official website http://186.240.154.201/. The Member may participate in training only if they have booked/scheduled the specific day and time electronically on the Gym’s official website http://186.240.154.201/, consuming the corresponding units (credits). The Member does not have the right to train or take part in a session if they have not previously booked/scheduled their training electronically, in accordance with the preceding paragraph. The Gym reserves the right to modify its schedule without prior notice. For any change, there will be a corresponding subsequent notification to the Member.
The duration of each training/session is strictly set at fifty-five (55) minutes.

Article 6 Safety, hygiene and rules of conduct

The behavior and presence of Members in the Gym area must always be decent and appropriate. The Member must use all Gym equipment carefully and always based on the instructions of the trainers. Smoking is prohibited in all areas of the Gym. The use and circulation of illegal substances within the Gym is strictly prohibited. The circulation of nutritional supplements within the Gym is strictly prohibited. The creation of noise in the area and the disturbance of Members is prohibited. The Member is responsible and must take care of their body hygiene during their stay in the Gym area and always change clothes after intense sweating. The use of a towel is mandatory on all machines where there is physical contact. The use of athletic attire and clean athletic footwear is mandatory. During training programs, the use of mobile phones is prohibited. The Gym is not responsible for the loss of money or personal belongings of the Member from the Gym premises, nor from the changing room lockers. The Gym does not provide a personal belongings storage service and in no case is their storage by the reception/secretariat staff foreseen. Entry for minors under 13 years of age, with or without supervision, is strictly prohibited in the adult exercise areas (group classes, strength training machines). The Gym does not provide childcare or escort services.

Article 7 Program Regulations/Booking a spot

The Gym may replace the trainers who conduct the training programs. The selection of the Gym’s staff in general belongs exclusively to the Gym. For participation in training programs, prior booking of a spot by the Member is required. Booking a spot is done as mentioned above through the Gym’s official website http://186.240.154.201/, by consuming the corresponding training units (credits). Additionally, the Member can make their electronic bookings through the “Gym App” using a username and password. Spot bookings can only be made within the month during which the Member’s monthly subscription is valid.
Cancellation of a scheduled training session, if it is a morning training session (from 08:00-13:00) is possible at least twelve (12) hours in advance. Cancellation of a scheduled training session, if it is an afternoon training session (from 17:00 – 21:00) is possible at least six (6) hours in advance.
Cancellations before training within a shorter period than the above, or non-appearance of the Member at the training, lead to the loss of a training unit (credit) for the Member.

Especially for nutritionist sessions, cancellation of the session is possible at least twelve (12) hours before the session, otherwise there is a loss of a unit (credit) for the Member.

Article 8 Right of Withdrawal

The Member has the right to withdraw without justification within fifteen (15) calendar days from the day following the acceptance of this agreement. The exercise of the Member’s right of withdrawal takes place within the aforementioned deadline by a simple letter – declaration of withdrawal addressed to the Gym, which can also be delivered to the Gym’s Secretariat. The withdrawal leads to the termination of this agreement from the date of its receipt by the Gym, provided it took place within fifteen (15) calendar days. In the event that the Member exercises the right of withdrawal from this agreement provided for in this article, they are obliged to pay the price only for the services that have been demonstrably provided to them.

Article 9 Termination of contract by the Gym

The Gym reserves the right, in case of violation of any of the terms of this agreement by the Member, all of which are considered essential, as well as in cases of force majeure, extraordinary and unforeseen circumstances, to unilaterally and without compensation terminate this agreement at any time.

Article 10 Termination of contract by the Member

The Member is entitled, at any time during the contract and after the lapse of fifteen (15) calendar days from the day following the acceptance of this agreement, to terminate this agreement, before the expiration of the purchased training program. The exercise of the Member’s right to terminate the contract takes place by a simple letter – declaration of termination of the contract addressed to the Gym, which can also be delivered to the Gym’s Secretariat. The termination leads to the termination of this agreement from the date of its receipt by the Gym. In the event of termination of this agreement, the Member is obliged to pay the price for the services that have been demonstrably provided to them. They are also obliged to pay compensation to the Gym, which is agreed at fifty percent (50%) of the cost of the remaining training units (credits) that the Member has available in their account at the time of termination.

Article 11 Refund procedure

Any amount unduly paid is refunded only by bank transfer from the Gym to the Member’s bank account (IBAN).

Article 12 Personal Data

The Gym processes the personal data of Identification, Communication, Payment and Health of the Members exclusively for the purpose of executing this agreement, in accordance with the applicable data protection legislation. “Applicable law” means Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data, the relevant Greek legislation, as well as the decisions of the Greek Data Protection Authority. The Gym guarantees that it will process these data for the period required for the execution of the contract and, subsequently, not beyond the applicable statute of limitations, and that it has taken appropriate technical and organizational measures to protect personal data from any unlawful or unauthorized processing, as well as from accidental loss, destruction, damage, alteration or disclosure. The Gym may disclose such personal data of the Members to its own employees who are duly authorized for this purpose, as well as to third-party partners (who have been specifically appointed as Data Controllers or Processors, where required according to applicable regulations), who have entered into agreements with the Gym for the provision of certain services. The Gym as Data Controller of the personal data concerning its Members, will act in accordance with applicable laws, obtaining the relevant consent for the processing of their personal data within the framework of the contract. Data subjects (Members) have the right to data portability, the right to request from the data controller access, rectification and erasure of their data, the restriction of their processing, the right to object to their processing, as well as to lodge a complaint with the Data Protection Authority if they consider that the processing violates the rules of the GDPR.
Personal Data will not be transferred outside the European Economic Area, i.e. outside the European Union, Iceland, Norway and Liechtenstein, to countries (including the United States of America) for which the European Commission has not adopted a decision on the adequacy of personal data protection standards.
Also, the Privacy Policy is posted on its official website http://186.240.154.201/
By signing this, the Member gives their explicit consent to the Gym for the collection and processing of their personal data as above.

Article 13 Termination of contract

This agreement terminates: a) With the expiration of the Member’s subscription period b) By mutual agreement of the parties c) By exercising the rights of withdrawal and termination, as defined above in Articles 8, 9, 10 of this agreement.

Article 14 General Terms

This agreement constitutes the final agreement and supersedes any other agreement between the Gym and the Member, regarding the services provided.
Any amendment to this agreement can only be agreed upon in writing, otherwise, it will be null and void.
In the event that any of the terms of this agreement is deemed invalid or voidable, the remaining terms thereof remain in force, as if the invalid or voidable term had never been included therein.
For issues not regulated by the provisions and terms of this agreement, the applicable legislative provisions apply.
The violation of any term of this agreement, all of which are agreed as essential, beyond the right of immediate and uncompensated termination, entails the obligation to compensate the damaged party for any positive or consequential damage.
Both contracting parties are prohibited from assigning to any third party the rights and obligations arising from this agreement, without the prior written consent of the other contracting party.
This agreement is governed by Greek law. For any dispute arising from its application, the materially competent Courts of Athens are exclusively designated. Before resorting to justice, the parties may submit their dispute to the Mediation procedure of Law 4640/2019

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For any questions, comments or further information, please contact us at info@somawellnessproject.gr & +30 698 4447530.